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Session Information

This session is only open to conference attendees.

The poster session will be held on Wednesday, September 18 from 3:45-5:15 PM, in the Vancouver Island Room and the British Columbia Foyer at the Fairmont Hotel Vancouver.

The tentative layouts of the rooms are available here: Poster Session Layout

A brief directory of the 33 posters can be found here: Poster Directory

NOTE: Presenter information and e-versions of posters will be made available to conference attendees and posted on the Consortium’s Community platform shortly before the event.


Timeline

April 26: Volunteer survey opens. Poster submissions are part of this survey. Submissions will be processed within one week of completion; acceptance communicated via email.

August 9: Poster submissions close (unless the maximum of 30 has been reached before this time). UPDATE: our maximum has been reached, so submissions closed in late July.

August 21: All presenters are contacted to confirm final session details. This includes providing an electronic version of the poster, which will be made available to conference attendees.

September 2: Deadline for presenters to provide the electronic version and confirm poster details.

September 11 (tentatively): Poster details will be incorporated into the final agenda and made available to conference attendees.

September 18: Poster session held from 3:45 - 5:15PM.

September 19, afternoon: Competition winners announced.


Poster Information

SIZE AND DESIGN

We will provide poster boards which are 4 ft. high x 8 ft. wide. Your poster can be any dimension and orientation, but it must fit on this size board.

Please ensure all font is large enough to easily read. We suggest making text at least one inch high.

Please include the poster title near the top. You have complete freedom in designing the remaining layout.

 

DISPLAYING AND PRESENTING YOUR POSTER

You are responsible for printing and transporting your poster to/from REDCapCon.

We will supply you with binder clips/push pins to affix your poster to the board. We will also have general supplies available (e.g. tape, scissors).

The poster boards will be delivered and setup before breakfast ~7:30 AM on Wednesday. We will put poster numbers and push pins at each board. Please ensure the poster number is still visible after you’ve put up your poster. Please come to our registration table if you need assistance with putting up your poster.

You are welcome to put up your poster any time. We do encourage early setup (particularly before the Committee Fair begins at 10:25 AM).

Please note the boards are double-sided. One poster will be mounted on each side of a board.

You can bring handouts, miniature versions of your posters, business cards, etc.

No power outlets, extension cords, chairs, or tables are planned to be available. So if you have any special requests, please email redcap@vumc.org to explore feasibility.

You do NOT have to stay at your poster for the whole session. It's ok to take a break. Feel free to get some snacks, look at other posters, and mingle with attendees.

AFTER THE SESSION

Please remove posters promptly after the session.

Posters not removed by ~5:30 PM will be removed by conference staff and stored at our registration table for pickup.

Posters not retrieved from the registration table by the end of REDCapCon (i.e. on Thursday afternoon) will be discarded.


Competition

Conference attendees will be provided with suggested voting criteria (see below) and will score each of the 25 competing posters between 1 (poor) and 5 (absolutely fantastic). Only ballots scoring EVERY poster will be included in determining prizes.

The top three highest scorers will be announced during the afternoon plenary session on Thursday, September 19. Each winner will receive an electronic Amazon.com gift card ($160 for first, $130 for second, $110 for third – all in USD), and so will one randomly-selected voter ($100 USD).

All prize winners must visit the registration table before the end of Con to complete a follow-up survey (required by Vanderbilt’s financial officers) in order to receive their gift card code by email after the event.

NOTE: Prizes are subject to change.

Suggested Criteria for Evaluating Posters

  1. Methodology: Are objectives stated clearly? Are findings included and do they correspond to the objectives?

  2. Usefulness: Can the information be applied elsewhere? Is it interdisciplinary and generalizable?

  3. Clarity of Content: Is the poster well written? Is text easy to read?

  4. Visual Impact: Is the poster well organized and easy to follow?  Does it make good use of graphics?

  5. REDCap Contribution: How has this project benefited from REDCap support? Is the role of REDCap clear?

  6. Overall Reaction: Considering the above criteria, what is your overall reaction?


Contact

Please direct any questions about the poster session to redcap@vumc.org.